Active Service: Modified Duties

Georgia Tech recognizes that a tenured or tenure-track faculty member may need to construct a modified workload and flexible schedule for a short time due to family commitments. These circumstances — which inhibit only the manner of work assignments and not the ability to undertake a full-time workload — include the birth or adoption of a child, or the severe illness of a parent, spouse, or child.

Active Service Modified Duties (ASMD) requests are approved at the discretion of the Office of the Provost. In order to qualify for an ASMD request, the faculty member must:

  • Be tenure-track or tenured.
  • Work at 100 percent time during the ASMD period.
  • Outline additional duties that will be undertaken to make up for any reductions in typical service.

The plan of proposed activities is developed in consultation with the school chair and the dean’s office. The duties may be school-based or college-based or a combination of the two.

How to Submit the ASMD Request  

The request, submitted to GT-TRACS by the college reps, should be made one semester prior to intended use with Faculty Affairs as an approver and should include a $10,000 commitment to org 600. However, the lead time for requests may be waived under emergency circumstances. The request is submitted to the provost in writing and can be generated either by the faculty member or directly by the chair/dean. The following information must be included:

  • Name of faculty member requesting ASMD.
  • Name of school and/or college.
  • Reason for request (e.g., childbirth).
  • Modification of duties (proposed activities).
  • Amount of ASMD funding requested.
  • When (semester or academic year) the modified activities will take place.
  • Approval of dean must be noted in request letter if it originates from the school chair or faculty member.
When 100 percent Work Is Not Possible  

For modifications to current work situations that require an overall reduction in service, other avenues may be more appropriate and available. Please refer to the following Georgia Tech resources: