Faculty Hiring Resources
Hiring Resources
- Frequently Asked Questions (.pdf) - 01/31/2022
- Faculty Job Code Crosswalk (.xlsx) - 7/10/2020
- Offer Letter Templates
Compensation
GT-TRACS Package Requirements
- GT-TRACS Package Requirements for Academic Faculty (.pdf) - 05/01/2023
- GT-TRACS Package Requirements for Research Faculty (.pdf) - 05/01/2023
Faculty Hiring Guidelines
- Guidelines for Academic Faculty Hiring
- Guidelines for Research Faculty Hiring
- Guidelines for Part-Time and Limited-Term Faculty
- Official Transcripts
Recruitment and Search Resources
- Recruitment Toolbox and Job Posting Template
- Start-up Proposal (.xls)
- Memo on Internal Administrative and Named Position Searches (.pdf) - 03/16/2017
Appointments
- Guidance on Academic and Research Faculty Appointments (.pdf)
- Part-time Faculty Agreement Template (.docx)
- Dual Appointment Agreements
- Affiliate Appointments with National Labs (.pdf)
- USG Standard Hours Conversion Chart (.pdf)
Relocation Resources:
- Policy on Relocation Assistance
- Guidelines for Faculty Relocation (.pdf)
- Relocation Repayment Agreement form (.pdf)
- Refer to the Faculty Relocation Payment Process Flowchart (.pdf) for details.
OneUSG Connect HCM Resources
- Careers - Faculty Job Opening Checklist (.pdf) - 11/03/2023
- OneUSG Connect Training Videos - Faculty Recruitment and Hiring
- Additional OneUSG Connect Training and Resources
- OneUSG Connect Required Attachments by Transaction (.pdf)
- Need assistance? Service & Support
Workshops and Other Resources
- Faculty Hiring Workshop slide deck (.pdf) - 01/31/23
- Faculty Supplemental Pay Transactions Workshop slide deck (.pdf) - 02/23/21
Steps for Hiring Regular, Full-Time Faculty
Below is a sample process with links for hiring regular, full-time faculty. This process will differ slightly for part-time positions and others but the below outline can be used as a helpful starting point. HR can provide additional support for position-specific processes.
- Determine Appropriate Faculty Category What Should Their Title Be
- Request or Update Position Number
- Submit Critical Hire Justification Critical Hire to the Service Desk
- Appoint a Search Committee
- Develop and Post Advertisement in Careers
- Applicant Screening and Interviews
- Request to Negotiate (Senior Academic Hires) Contact Provost’s Office
- Verbal Negotiations
- Draft Offer Letter Offer Letter Templates HRAP Salary Exception Request (if current employee receiving an increase > 9.9% over previous FY end salary)
- Create GT-TRACS Package: GT-TRACS Package Requirements
- Change package status to “accepted”, Upload Signed Offer Letter, and link GTID to package GT-TRACS
- Careers Hire Transaction
- Request Banner Instructor Access (if teaching)
- Supplemental Pay for Relocation (if applicable)
This is an example of the hiring process and can differ based on many factors, for example part-time hires or the rehiring of a retiree. Your departmental Human Resources representative will be able to assist you in following the appropriate process for your specific hire.